Requirement of maintenance of records in digital form, filing of Returns and acknowledgement of receipt of good in relation to Warehoused goods


The Central Board of Excise and Customs vide Circular No. 25/2016-Customs dated June 8, 2016 has in terms of Regulation 11 of the Warehouse (Custody and Handling of Goods) Regulations, 2016, which requires the licensee to maintain detailed records of the receipt, handling, storage and removal of goods into and from the warehouse and file monthly returns regarding the same, prescribed the following –

  1. Maintenance of records of receipt, handling , storing and removal of warehoused goods in digital form only
  2. Filing of returns to the Bond officer in relation to warehoused goods in Form A (Form to be maintained by the warehouse licensee of the receipt, handling, storing and removal of the warehoused goods) or Form B (Details of goods stored in the warehouse where the period for which they may remain warehoused under section 61 is expiring in the following month)
  3. Acknowledgement of the receipt of goods
  4. Appointment of Authorized Signatory
  5. Facilities

Further, the above requirement of maintaining digital records is applicable from May 14, 2016. However, there is no requirement of converting the manual records maintained upto May 13, 2016 to digital form and the records of the goods lying deposited in the warehouse till the May 13, 2016 may continue to be maintained in the manner prescribed earlier. Also, the said Form A and Form B are appended to this circular.

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